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Rules & scenarios

Settings version 0 (the defaults)

Alert thresholds

Grouped by the part of the business they steer; open a group to change it. Each save creates a new version and alerts and figures recompute at once.

Money

PricingWhen a price is far enough below the usual one to flag.Minimum sales lines 3 · Low-price deviation 15% · Price-change tolerance 0.5%
MarginWhen a sale earns too little over its purchase price.Thin margin 10% · Minimum pieces 12 pcs
CollectionsWhich receipts without an invoice need a person.Unallocated receipt AED 10,000
ReceivablesAgeing and priority of what customers owe.Default credit period 30 days · High-risk debt after 180 days · Large open item AED 50,000

Customers

CustomersDependency on one customer, customers going quiet or buying less, and cross-sell evidence.Customer dependency 0.25 · Gone quiet after 2 × usual gap · Buying less 40% · Smallest account to chase AED 20,000 · Cross-sell evidence 3

Stock and orders

OrdersLarge orders still waiting for dispatch.Large open order AED 100,000 · Long fulfilment 30 days
InventoryLead times, safety stock, slow and dead stock.Default supplier lead time 30 days · Safety buffer 14 days · Slow-mover threshold 180 days · Dead-stock threshold 120 days · Order ahead 7 days
SeasonsHow early to stock up before Ramadan, Eid and the other selling seasons.On the shelf before 21 days · Remind ahead 60 days · Season lift worth a stock-up 15%
ExpiryEstimated shelf life and when to warn.Default shelf life 60 months · Expiry warning 6 months
ReservationsThe pay-and-collect rule for reserved orders.Pay-and-collect window 5 days · Early warning 24 hours

Trends

TrendsWhen a product or customer counts as rising or falling.Rising 25% · Falling 25% · Smallest trend AED 5,000

Ranking and the data

TodayHow many cards the Today page shows and how it ranks them.Cards on Today 7 · Cards per lane 3 · Medium-confidence weight 0.6 · Low-confidence weight 0.25 · Critical weight 3 · High weight 1.5 · Medium weight 1 · Low weight 0.5
SeverityThe amounts at which a price, cheque or data finding becomes more urgent.Price shortfall AED 5,000 · Invoice below delivery note AED 10,000 · Post-dated cheques AED 100,000 · Stale data 7 days
DataWhen the data counts as out of date.Stale data after 36 hours
BrandsThe group's own brands; every other brand is distributed.Own brands Mamlakat Al Oud, Volare

Selling calendar

Seasons in the next twelve months from 3 Oct 2026. Stock should be on the shelf 21 days before each (Seasons, above). Lunar dates are estimates until the moon is sighted.

Season
White Friday
27 Nov 2026 · in 55 days · on the shelf by 6 Nov · fixed
Retail discount weekend; branches see more walk-in volume.
UAE National Day
2–3 Dec 2026 · in 60 days · on the shelf by 11 Nov · fixed
Gift sets and local brands sell; corporate gifting orders.
Year-end gifting
15–31 Dec 2026 · in 73 days · on the shelf by 24 Nov · fixed
Corporate and tourist gifting; gift sets lead.
Ramadan
8 Feb – 9 Mar 2027 · in 128 days · on the shelf by 18 Jan · estimate
Gifting and personal use peak through the month; stock must be on the shelf before it starts.
Eid al-Fitr
10–12 Mar 2027 · in 158 days · on the shelf by 17 Feb · estimate
The largest gifting moment of the year; orders land in the last two weeks of Ramadan.
Mother's Day
21 Mar 2027 · in 169 days · on the shelf by 28 Feb · fixed
Gifting for women's fragrances, close after Eid this year.
Eid al-Adha
16–18 May 2027 · in 225 days · on the shelf by 25 Apr · estimate
Second gifting peak; travel and family visits lift oud and attar sales.

Change history

Every threshold is at its documented default.

No changes yet: every threshold is at its documented default.

Business mappings

Mappings kept in the platform override what is inferred from names: 0 set.

Voucher-type taxonomy

25 voucher types mapped to business categories. A change re-files every voucher of that type at once.

Voucher type (as in Tally)VouchersCategoryDecided by
SALES BRANCH125Taxonomy
SALES BRANCH221Taxonomy
SALES NASEER-SO5Taxonomy
Sales Order21Taxonomy
Delivery Note23Taxonomy
DELIVERY NOTE-BR118Taxonomy
DELIVERY NOTE-BR212Taxonomy
DELIVERY NOTE-BR32Taxonomy
DELIVERY NOTE-NASEER10Taxonomy
INVOICE3Taxonomy
Sales15Taxonomy
SALES BR1 INV9Taxonomy
SALES BR2 INV3Taxonomy
SALES BR3 INV1Taxonomy
SALES NSR INV1Taxonomy
BR1 Receipt27Taxonomy
RECEIPT VOUCHER7Taxonomy
Receipt Note1Taxonomy
STOCK RCVD12Taxonomy
Purchase3Taxonomy
Stock Journal9Taxonomy
Payment8Taxonomy
PAYMENT VOUCHER2Taxonomy
Journal9Taxonomy
JOURNAL VOUCHER9Taxonomy

Ledger classes

159 ledgers, each classed from its name and use until the ledger master is available. Classes decide collection channels, VAT, owner's-account settlements and discount journals.

60 ledgers
Ledger (as in Tally)ClassDecided byPostingsTurnover
Mr Saeed Current Account
on journals, payments
Inferred6AED 1.97M
ADIB (ABU DHABI ISLAMIC BANK)
on customer receipts, payments
Inferred22AED 1.19M
Payroll Clearing
on payments
Inferred2AED 160K
VAT5%
on delivery notes, sales orders
Inferred26AED 121K
CASH
on customer receipts, payments
Inferred20AED 72K
SALES DISCOUNT
on journals
Inferred8AED 18K
ARAB AFRICAN INTERNATIONAL BANK ($)
on customer receipts
Inferred2AED 6.3K
SALES DISCOUNT BR1
on journals
Inferred5AED 3.1K
DONATION
on payments
Inferred1AED 1.5K
MARKETING EXP
on payments
Inferred1AED 1.1K
FOOD ALLOWANCE
on payments
Inferred1AED 1.0K
DOCUMENTATION /CARGO EXIT PAPER
on payments
Inferred1AED 900
PREPAID - TALLY SERVER
on journals
Inferred1AED 731
TALLY SERVER AND SERVICE
on journals
Inferred1AED 731
MEDICAL EXP-IMRAN
on payments
Inferred1AED 670
FOOD&COLD DRINKS
on payments
Inferred2AED 616
TEA&COLDRINKS
on payments
Inferred1AED 365
ETISALAT SHIYAS(0545738787)
on payments
Inferred1AED 340
HAMAALI CHARGE
on payments
Inferred1AED 325
MOBILE RECHARGE
on payments
Inferred1AED 300
AL ANSARI EXCHANGE CHARGE
on payments
Inferred2AED 294
ETISALAT IMRAN (0545738781)
on payments
Inferred1AED 260
WATER EXP
on payments
Inferred2AED 255
ETISALAT RAGHAVENDRA (0503563988)
on payments
Inferred1AED 250
ETISALAT SAHEER & NOWFAL (0565087612)
on payments
Inferred1AED 250

Demonstration scenario

What the demo simulates, and how it is kept apart from the real data.

Three days of vouchers cannot establish stock on hand, debtor ageing, reservation status or demand history. To show what the platform does once that data exists, a repeatable scenario (seed 20261003, generator 2.0.2) is built around the real data and stored in its own table. It never changes an actual figure: actual analytics do not read it, and the banner under the top bar shows whenever it is on.

SimulatedWhat the scenario holdsBecomes live with
Opening stock snapshot497 item × location balances, 439 items, AED 55.42M at cost; real 1–3 Oct movements run through itStock summary by item and location, with valuation
Demand baseline90-day daily demand for 442 items, anchored to real window demand6–12 months of sales history
Receipt lots932 lots with receipt dates (FIFO ageing, estimated expiry)Batch or receipt history; manufacture dates
Supplier lead times3 suppliersLead times per supplier
Shelf-life registry7 category rulesApproved shelf life per brand or category
Credit terms and limits96 customersAgreed credit periods and limits
Open receivables100 open items: real invoices with real settlements applied, older bills real receipts refer to, and demo bills (DEMO-INV-…)Bill-wise outstanding report
Reservations11 reservations on real customers and order numbers, 5-day ruleReservation records and the event that starts the clock
Purchase orders17 incoming demo purchase orders (DEMO-PO-…)Open purchase orders
Sales history12 months by category, for 92 customers and 442 productsDay Book exports for the past year
Purchase rhythmUsual days between purchases and the last purchase for 96 customersSales history per customer
What to show
  1. 1
    A regular customer is buying lessAED 602K

    SAIF & SA-AD bought AED 133K a month over the last three months against AED 334K in the nine before, 60% less.

    SAIF & SA-AD →Customers →
  2. 2
    A large bill is long overdueAED 226K

    DNIT owes AED 226K on DEMO-INV-4159, 109 days past due, and has AED 886K of new orders not yet invoiced.

    DNIT →Money →
  3. 3
    An order we cannot fill from stockAED 62K

    Order SOOFF-2026-3042 for ALI NAJIM ABDULLA HUSSAIN needs 4,983 pcs of Zumurd 100ml; stock on hand is 2,256 pcs short of the open orders for it.

    SOOFF-2026-3042 →Zumurd 100ml →Orders above stock →
  4. 4
    A product is taking offAED 58K

    Kenzie Marshmallow Dream 25ml sold 94% more a month over the last three months than the nine before, 12 customers ordered or bought it in the window, and stock after open orders covers about 10 days against a 21-day lead time.

    Kenzie Marshmallow Dream 25ml →Replenishment →
  5. 5
    Stock that has stopped sellingAED 167K

    2 Lattafa perfumes hold AED 167K at cost in lots two to four years old with no sale for seven months, yet 4,800 more pcs were received in the window; 56 customers in the data buy perfumes.

    Lail Maleki Moroccon Blue 100ml →Stock health →
  6. 6
    Ramadan is coming: stock up in time

    Ramadan starts about 8 Feb 2027, 128 days away; last year it lifted sales 24% above the other months, so 60-day lines must be ordered by 19 Nov 2026 to be on the shelf 21 days ahead.

    Today →Replenishment →
Safeguards
  • Stored in a separate table, never alongside source records.
  • Actual figures are identical with the scenario on or off (covered by a test).
  • The top-bar switch and the banner under it show the mode on every page; demo documents are prefixed DEMO-.
  • Real customer and product names are used so the demo feels familiar; their simulated balances are not facts.
Shelf-life registry (scenario)
  • Perfumes60 months
  • Attars & oils48 months
  • Air fresheners36 months
  • Deodorants30 months
  • Body mists30 months
  • Hair mists30 months
  • Gift sets48 months
  • Default (settings)60 months

Expiry is always shown as estimated: receipt date plus shelf life, first in, first out. Not a manufacturer date.

Generated 24 Oct 2026, 16:11. Regenerating changes only simulated values; actual figures stay the same.